Tools of time management.
Since I work for myself, I have to be both my own organiser and the one who gets things done. I have to be the one who says what goes, and who does what she’s told. And lately – in fact, for far too long – I’ve been prevaricating and feeling a bit lost, because I have not understood that both roles have different purposes, and both roles are essential.
So, instead of actively using tools of time management and organising my time – accepting the role of organiser – I’ve been hiding in books and in details. It’s very easy, in a lockdown situation to hide from the realisation that I’ve been stalling. I’ve needed someone to tell me what to do. But – Ha! – that is my job. So….?
So I have to be the one who sets up my own timetable. This very quickly gives my weeks a structure that enables me to allocate different times to certain allotted tasks. Having committed the time in advance, I do not then find myself thinking endlessly about all those other tasks which still have to be done and which are less than thrilling: shopping, laundry, meal prep…
With the help of a timetable, routine jobs are given their allocated time, before which I am allowed to accumulate a small pile of things that will be dealt with then. So I can stop thinking about them. That way, I free up loads of space and crucial mental energy for many of the things I prefer to do, deploying timetabling so that I can say, “Sorry, I’m busy at the moment…” and mean it.
Having even the rudiments of a timetable is as important to tell us what we can leave doing until later, as for reminding us what we can do now.
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July 20, 2020
Time management and lists
Fran Macilvey Happiness Matters, The Rights & Wrongs of Writing 4 Comments
Time management and lists
Using even very rudimentary time management and lists of things I need to do, then going one step further and setting up a weekday timetable, helps me to focus. What I’ve been putting off becomes harder to ignore, besides which I find I have much more headspace to make life more interesting and enjoyable.
Compiling lists puts all outstanding matters up front, spelled out in black and white, so I don’t have to carry reminders around in my head. If I go one step further and compile the rudiments of a timetable for each weekday, I can change and refine what I decide to do, testing out what works. In itself, the thought that goes into setting up a timetable gives me the added incentive to follow through and commit to what I’ve already decided.
It doesn’t matter so much what I put in my schedule: respecting the thought and commitment implicit in setting one up, I find it much easier to tailor my other tasks around it without having to find awkward excuses. To say, “I’m sorry, I’m busy” is enough, and far easier than, “I’ve timetabled work that day,” which always invites a counter argument, “Oh, but surely, just this once?” or “But you don’t have to work today, surely?” Beware of people planting the idea that what they have planned for you is more important than what you have timetabled.
Another major bonus of timetabling deployed for even a couple of weeks, is that allocated timeslots quickly become habit forming. We get used to doing a thing regularly at a set time, and so it gets easier. Writing between, say, 2pm and 5pm on weekdays; hoovering on Monday mornings early; supper prep never before five of an evening. Little steps like this soon build into a self-respecting habit, which also means it is very much easier to relax and enjoy our free time when we have scheduled a “Weekend off!”
Thanks for listening.
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